14 Jan, 2020

Administrative Assistant

£9.72 hourly
  • University of Leeds
Part time & Casual   Administration

Job Description/Duties

Administrative Assistant - Faculty of Arts, Humanities & Cultures

Fixed-term – maximum of 130 hours available (between 1 October 2020 – 30 September 2021)

Do you have excellent administrative and organisational skills and an interest in supporting research activities in Medieval Studies?

We are looking for a professional and proactive individual to play an important role in the support of a new research network entitled “The Joust as Performance: Pas d’armes and Late Medieval Chivalry” which is funded by the Arts and Humanities Research Council. Your role will be varied and will require excellent time management and communication skills, as well as the ability to work effectively with a variety of software, including online databases and systems. You will work in close collaboration with the Principal Investigator of the research network, Professor Rosalind Brown-Grant, as well as with the Co-Investigator, Dr Mario Damen (University of Amsterdam).

The post-holder will work to a maximum of 130 hours over a period of 12 months (between 1 October 2020 – 30 September 2021). Specific periods of work will be determined by the Principal Investigator in accordance with the needs of the project.

 What does the role entail?

 As an Administrative Assistant your main duties will include:

  • Making logistical arrangements for the research network’s workshops and conference sessions (booking rooms, organising catering, preparing written and electronic materials for distribution);
  • Attending the workshops and conference sessions, taking notes during discussions, helping with catering arrangements and clearing up on the day;
  • Organising and booking travel and accommodation for network members;
  • Maintaining and developing the project website so that it provides material of interest to a general audience as well as specialised information for academic users;
  • Assisting the PI and Co-I in the preparation of papers for an edited volume of essays (liaising between contributors and editors; tracking the submission of papers and their progress through subsequent stages of editing).These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post. 

What will you bring to the role?

As an Administrative Assistant you will have:

  • Strong administrative and organisational skills;
  • An understanding of and a commitment to excellent customer service;
  • Excellent IT skills, with sound knowledge of Microsoft Word, and Excel and the ability to use these to create professionally formatted documents, process data and organise information;
  • Familiarity with using on-line database systems and an ability to learn new systems quickly and effectively;
  • Demonstrable ability to work well and accurately under pressure, using initiative to prioritise and meet conflicting deadlines;
  • Excellent verbal communication and interpersonal skills;
  • Excellent written communication skills including the ability to produce documents for varying purposes and audiences;
  • An ability to work in collaboration with academic staff;
  • An enthusiastic, positive and adaptable approach;
  • Ability to deal with confidential and sensitive information;
  • An interest in self-development and a willingness to learn new skills.

You may also have:

  • Experience of studying or working in a Higher Education environment, particularly in Medieval Studies
  • Familiarity with University procedures and systems (particularly HR, Finance, Purchasing);
  • Experience of supporting researchers in an academic environment;
  • Experience of arranging seminars, workshops, conferences and outreach events.

How to apply

To apply for this role please submit a supporting statement with evidence of how you meet the criteria stated under the above heading 'What you will bring to the role'.  If you would prefer to apply via an application form please contact LCSHR@Leeds.ac.uk and one will be sent to you.

Contact information

To explore the post further or for any queries you may have, please contact: Rosalind Brown-Grant, Professor of Late Medieval French Literature, R.Brown-Grant@Leeds.ac.uk

Additional information

Candidates with disabilities

Information for candidates with disabilities, impairments or health conditions, including requesting alternative formats, can be found in our Accessibility information or by getting in touch with us at disclosure@leeds.ac.uk.

Criminal record information

Rehabilitation of Offenders Act 1974 

A criminal record check is not required for this position, however, all applicants will be required to declare if they have any ‘unspent’ criminal offences, including those pending.

Any offer of appointment will be in accordance with our Criminal Records policy. You can find out more about required checks and declarations in our Criminal Records information.


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