03 Dec, 2019

Contracts Assistant

£9.02 hourly
  • Joblink
  • University of Leeds, Research and Innovation Service
Full time   Administration IT & Digital

Job Description/Duties

Are you a self-motivated and versatile individual with a can-do attitude?

Do you have a high level of accuracy and excellent attention to detail? Are you a good communicator?

 The Research and Innovation Service (RIS) provides central support to research and innovation across the University. The Contracts team, based in RIS, supports the research and innovation community by work closely with academics and support staff in the drafting, review and negotiation of R&I contracts.


We are looking for a self-motivated and versatile individual with a can-do attitude to assist in the mapping of workflow, processes and system requirement documentation in the Contracts team. The post holder will work closely with the Contracts Officer and the rest of the Contracts team as appropriate.

 The role will involve supporting the capture of workflow, processes and system requirements (documenting these appropriately), along with populating sets of template agreements with project variables. As a self-motivated individual you will have a flexible approach to work and be capable of independent management, whilst being able to take direction. You will be a confident user of IT, and able to demonstrate a high level of accuracy and excellent attention to detail. You must be able to demonstrate the effective use of organisational skills and be able to maintain confidentiality. Ideally, you will have some experience with project management and process mapping.

  What does the role entail?

 As a Contracts Assistant, your main duties will include:

  • Handling confidential information appropriately;
  • Assisting with workflow and system requirement documentation using spreadsheets and bespoke IT systems
  • Manipulation of electronic information as necessary, including exploitation of spreadsheets;
  • Identifying and locating information and documents in physical and electronic formats;
  • Liaising with members of the Contracts team where required;
  • Other duties as requested, commensurate with the grade of this role.

 What will you bring to the role?

 As a Contracts Assistant, you will have:

  • Good communication skills
  • Experience of working co-operatively with others
  • Excellent attention to detail, with demonstrable ability to deliver high standards of accuracy and present information clearly and concisely
  • An organised but flexible approach to work
  • Experience of planning, organising and managing priorities, including your own workload 
  • Previously used, with confidence, Microsoft Outlook, Word and Excel
  • Experience of working independently and using initiative to discover information and solve problems, whilst knowing when to refer matters to other members of staff

 You may also have:

  • Experience of managing workflow
  • Project management training
  • Office experience

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