5 Administration jobs

Summer Residence Assistant Job Specification Are you staying in Leeds for most of the summer? Would you love to work on campus? Joblink in partnership with the University of Leeds Residential Services are looking for Summer Residence Assistants to join their team this summer. The University provides accommodation for around 8000 students each year at sites on and off campus.   As a Residence Assistant you will be based in one, or several of the University Residence sites, working in a team, checking & preparing the accomodation for multiple uses (summer schools, conferences) across the summer, and working closely in a team. Towards the end of the summer the residence teams then have the important tasks of preparing the accommodation again for all the new intake of students and providing a warm welcome once they arrive. It’s not always the easiest of jobs as sometimes there are days where accommodation must be turned around in a matter of hours for different uses. The roles can also be quite repetitive and physically demanding at times. Having said this, we have people return year after year, make great friends, learn new skills and enjoying being part of the Residences team. Further duties include: Support checkout process including rubbish removal and condition check Carry out water hygiene Health & Safety procedures (full training provided) Support Pre-let process to include bed-making and restocking Light cleaning Check condition of rooms and kitchen reporting missing equipment, breakages etc Undertake general office admin duties where required Provide a friendly, warm welcome to new residents and guest throughout the summer Assist with guest check-ins and front house reception duties Basic maintenance Some basic ground maintenance including litter picking Other duties may be required depending on business demands Required to be successful in this role: Lots of energy with a positive attitude and good communication skills Attention to detail Multitasking Please note that some tasks are repetitive and there will be some manual handling of bulky items. Please note : All successful applicants will be required to complete a Basic Disclosure (Criminal reference check) Training for any tasks asked of the assistants will be given Some uniform and appropriate PPE will be provided Shifts    ***Please state on your application which role you are interested in*** Role       Shift             Pattern                                Dates                                          No. of vacancies 1              Full time   35 hours (5 days over 7) 18th June - 29th Sept              20 2             Full time   35 hours (5 days over 7) 1st July - 29th Sept                   11 3             Full time   35 hours (5 days over 7) 19th Aug - 29th Sept                  4 4             Part time 20 hours (5 days over 7) 18th June - 29th Sept                 4 5             Part time 20 hours (5 days over 7) 1st July - 22th Sept                      1 (This shift pattern is Mandarin Speakers only) Training It is essential all applicants attend one of the paid full day training dates below 17th June 19th Aug Reserves Team Not available for the shift dates above? Then maybe you could be part of the reserves team. Every year reserves team get called upon at peak periods or if there is extra people required at a residence. Some reserves work the same if not more hours than the core teams Various shifts available including part time and full time   18th June - 29th Sept Holidays & Key Dates are : We ask that holiday requests are kept to a minimum during the summer and any requests ideally pre-booked before the role commences. Key periods we require full team availability All of June through to 29 th July 9th Sept  through to 29th Sept Recruitment Process As part of the recruitment process, you will be required to: attend an informal interview attend a team based assessment centre Successful applicants will be required to also: Complete a Health declaration form Apply and provide a Basic Criminal Reference check (cost refunded) Please note: Applications will be reviewed on a first come first serve basis so if interested don’t delay. We may pause the advert at certain times to allow us to catch up on processing of applicants.

Requirements An understanding of the importance of delivering an excellent student experience and experience of a customer service role; An understanding of the use of online tools and/or digital communication to support learners. Well-developed organisational skills with the proven ability to work flexibly and plan and prioritise work and deliver against demanding deadlines without compromising accuracy; Excellent IT skills; confident in the use of Microsoft Office products particularly using Excel to manipulate data and create graphs suitable for publication in reports, and with the ability to learn and use new systems. Strong judgment and initiative with the ability to effectively interpret and apply policies and procedures, understand and solve problems, make suggestions for improvements, and recognise when problems need escalating; Excellent accuracy and attention to detail; You may also have: Experience of working with an online learning platform e.g. Blackboard, Futurelearn or Coursera Ability to support learners taking online courses in Spanish   Duties Acting as key contact for online courses, taking responsibility for monitoring activities, and contributing to managing enrolments, extracting data and producing reports. Assisting with the rollover and rebuild of online courses, following a course delivery plan and setting up courses according to the re-build checklist; Hosting online courses which will include monitoring and moderating discussion fora, responding to queries, encouraging interaction and posting targeted communications.   This role can be full time or part time, the suitable candidate must be prepared to work between 20 and 35 hours. It is a temporary role lasting up until the end of July.   Please note: Due to the volume of applications we receive we are unable to get back to everybody. If you don't receive a response within 6 weeks assume you have been unsuccessful for this role. As this is a temporary role, there is no set deadline, the role will be filled when a suitable candidate is found.

Are you a self-motivated and versatile individual with a can do attitude? Do you have experience of providing administrative support? Do you have strong organisational and communication skills? We are looking for an archive admin assistant to carry out the following duties: Checking data entered onto the database for accuracy Manipulation of data on spreadsheets Converting paper records to digital copies Assist in a creating a organised filing process (physical and digital) Responding or assisting with requests for data Handling a wide variety of confidential data Scanning, filing and indexing paper copies of documents You will have: Excellent attention to detail Ability to work independently utilising own initiative to complete tasks Strong admin skills preferably within an office environment Proficient with Excel and MS office suite Good communication skills This is a full time job to start around 1st April. Hours - Mon - Fri 9am - 5pm There is no official closing date so if you are interested, please apply straight away. Please note: Due to the volume of applications we receive we are unable to get back to everybody. If you don't receive a response within 6 weeks assume you have been unsuccessful for this role. As this is a temporary role, there is no set deadline, the role will be filled when a suitable candidate is found.